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MedSoc Committee 2016/17


Trump administration getting you down? Brexit not quite your cup of tea? Not all elections are bad!

We hereby announce the MedSoc Committee Elections for the upcoming year 2017-18. The time has come for your current MedSoc committee to stand down and a new MedSoc committee to be elected.

Positions & Application Process

Like last year, we have two types of positions - Elected and Non Elected. Elected positions are open for all medics to vote on, whereas Non Elected positions are based on the strength of an application. All the roles and their job descriptions are below.

Elected

The President is the chair of the MedSoc Committee. Candidates must have held a position on the MedSoc committee for at least one full committee year to be eligible for this role. In the event that this criterion is not met, applications for this position will be considered from the entire cohort. A large part of the President’s time is spent at meetings. He/she is required to:

  • Chair regular general committee meetings.
  • Attend the Society funding committee meetings.
  • Keep on top of all society affairs and ensure all committee members are aware of all society businesses.
  • Liaise with the medical school and student union with regards to decisions affecting the society.
  • Approve medics’ sub-society funding requests together with the vice-president and the treasurer.
  • Prepare the society budget report together with the treasurer and vice-president.
  • Actively find sponsors together with the treasurer for the academic year.
The President is also entitled to attend any sub-committee meetings as he/she sees fit- such as academic sub-committee meetings and funding committee meetings. The role also involves making decisions affecting both the society and the committee. As some decisions can alter the direction of the society, good communication with the committee is crucial. The President is responsible for the management and wellbeing of all members of the committee. In addition, it is important that the President and Vice-President work together to ensure all committee members pursue any personal aims to enhance the society, as per their manifesto. Good managerial skills are essential to ensure that the committee works together for the benefit of its members. The President is required to undertake training organised by the Student’s Union Activities Department for this role.

Additional tasks include delivering the Fresher’s welcome speech and nominating the MedSoc annual Charity together with other committee members. These tasks can be delegated to be undertaken by the Vice-President or the General Secretary.
Candidates for the position of General Secretary can be from any year and must not necessarily have sat on the MedSoc Committee for at least one full year before being able to apply for this position. This is an elected position. Responsibilities include:

  • Plan agenda with president/vice president before meetings.
  • Taking and recording minutes at each committee meeting.
  • Post minutes on the drive or committee group after each meeting.
  • Attend any sub-committee meetings in the absence of the President and the Vice President.
  • Room bookings for meetings.
  • Compiling the fresher’s packs for the welcome fair.
  • Assisting any other committee members in their tasks when required.
  • Updating the committee calendar.
  • Assist in gaining sponsorship at the beginning of the year.
  • Taking the lead to find deals from local businesses for the MedSoc card together with the committee’s help.
  • Promoting and advertising all MedSoc events and deals across social media: Facebook (Medics’ groups) and Twitter.
  • Keeping the MedSoc facebook page and twitter feed active and providing regular updates to members.
  • Ensuring publicity agreements with sponsors are respected.
  • Promote the activities and events of medics’ sub-societies, sports teams and charities.
The candidate should ideally be based in Stopford and be a preclinical student or near stopford if in clinical years.
Candidates applying for the position of Preclinical Secretary can be from any year of the MBChB course and must not have necessarily sat on the MedSoc Committee for at least one full year before being able to apply for this position. They will work largely with the General Secretary to help them in any duties they may have difficulty in performing due to time or geographical constraints. Roles & Responsibilities include:

  • Organising merchandise and recruiting volunteers for the shop in Stopford Common Room.
  • The selection, design, and purchase of stock to be sold in the MedSoc shop in Stopford Common Room.
  • Regular stock taking of merchandise and ensuring all sales and accounts are registered and up to date.
  • Organise room/theatre bookings and their payments.
  • Regularly collect the MedSoc post and respond to it appropriately.
  • Assist the general secretary in any of their duties when needed.
There are 2 social leads; ideally one preclinical and one clinical years student. This is to ensure both preclinical and clinical years can be catered for in terms of social events, as each set of students will have varying preferences. They do not have to have sat on the MedSoc Committee for at least one full year before being able to apply for this position. Roles & Responsibilities include:

  • Oversee the planning and organisation of all MedSoc Socials.
  • Ensuring that a variety of events are planned in order to include students from all backgrounds.
  • Ensure that event dates are fixed in advances as well as the booking of venues.
  • Work with the entire committee to ensure students attending social events remain safe throughout.
  • Fill in the Student Union’s risk assessment forms before events as per the stated guidelines.
  • Liaise with Greater Manchester Police ahead of the main pub crawls to ensure code of conducts and council policies are being respected.
  • Work closely with the General Secretary in the advertising of events and socials.

Non-Elected

Candidates for the position of Vice President can be from any year and must not necessarily have sat on the MedSoc Committee for at least one full year before being able to apply for this position. This is a non-elected position and candidates will be appointed based on the strength of their application by a decision panel of well represented students and staff across the MBChB course.

Their first role is to assist the President. This can involve taking over any responsibilities, duties or correspondence requested by the President. Committee discipline also falls within the remit of this role. The Vice President is in place to make sure that everyone fulfils their job description, is aware of their job and current tasks and deadlines, as well as being encouraged to develop and work hard for the society’s benefit as well as their own. In addition to this, it is important that the President or Vice President work together to ensure all committee members purse any personal aims to enhance the society, as per their manifesto.

He or she will attend any MedSoc Sub Committee meetings and report back to the President. Events such as the fresher’s fair and clinical fair are also the responsibility of the candidate in this role. Overseeing each committee member along with the day to day activities of MedSoc make this a busy role. The Vice-President can, with the permission of the President, attend any of the meetings that the president does and take over any correspondence, as needed.

Should the President be absent from Manchester and unable to administer their role then the Vice President has responsibility for the Society and its actions. In this situation, the Vice President would deputise for the President, assuming all of his/her duties as required.

The Vice President also has the duty of overseeing all Sports & Societies under MedSoc. Yearly registration of each sub-society and making fair and justified funding decisions are especially important in this role. The role challenges the successful candidate in their leadership, diplomacy, teamwork and motivational skills.
Candidates for the position of Treasurer can be from any year and must not necessarily have sat on the MedSoc Committee for at least one full year before being able to apply for this position. This is a non-elected position and candidates will be appointed based on the strength of their application by a decision panel of well represented students and staff across the MBChB course.

The role of Treasurer comes with a wide range of important responsibilities:

  • Principal signatory on all of the society’s accounts.
  • Responsible for the day-to-day running of all of the Society’s accounts and is responsible to the committee and all members, for all society books, statements, receipts, amount of balances therein. They should be knowledgeable and be in a position to justify all expenditures.
  • Work with the President and Vice President on the society’s budget throughout the academic year.
  • Work with the President and Vice-President to approve and allocate funding to medics’ societies and sports teams.
  • Keep track of yearly budget and ensure the society’s balances remain within reasonable figures.
  • Responsible for preparing the sponsorship brochure and contact all sponsors at the start of the academic year and ensure all payments are followed up and made.
  • Responsible for all outgoing remittance- bills, invoices and other expenditures.
  • Keep a record of all proceeds raised by MedSoc for charity and arrange a transfer to be made to said charity at the end of the committee.
  • Responsible for preparing a bi-annual financial report of accounts to be published to all MedSoc members.
  • Required to undertake training organised by the student union.
This role also requires the candidate to be present for some time during summer to meet and discuss with potential society sponsors.
There will be 2 formal leads; ideally one preclinical and one clinical years student. This is a non-elected position and candidates will be appointed based on the strength of their application by a decision panel of well represented students and staff across the MBChB course. They must not have necessarily sat on the MedSoc Committee for at least one full year before being able to apply for this position. Roles & Responsibilities include:

  • Overseeing the organisation and planning of all formal events throughout the year including the Annual Charity Ball and the Winter Formal.
  • Identifying a suitable location for events in advance and working with the President, Vice President and Treasurer to come up with an appropriate budget for the events.
  • Liaising with the Treasurer with regards to raising money for charity during the ball and winter formal.
Candidates for the position of Education Lead must not have necessarily sat on the MedSoc Committee for at least one full year before being able to apply for this position.

Ideally, the two Education Leads are made up from students in both preclinical and clinical years of the MBChB course. This is a non-elected position and candidates will be appointed based on the strength of their application by a decision panel of well represented students and staff across the MBChB course. Roles and responsibilities include:

  • Overall planning of all preclinical and clinical lecture series throughout the year.
  • Organising Mock OSCEs for Year 1 & 2 students and collaborate with other societies for additional events.
  • Contact speakers and tutors to deliver talks and help during revision days and OSCEs.
  • Prepare surveys and feedback forms for all events.
  • Organise the electives’ fair.
The education leads must work together in planning all of the above events.
Candidates for the position of Technology Secretary can be from any year of the MBChB course and must not have necessarily sat on the MedSoc Committee for at least one full year before being able to apply for this position. This is a non-elected position and candidates will be appointed based on the strength of their application by a decision panel of well represented students and staff across the MBChB course. Roles & Responsibilities include:

  • Ensuring that the website is maintained and updated on a regular basis.
  • Creating posters for all MedSoc events and setting up the event page as well as online sales through the SU website.
  • Ensuring that the membership database is maintained and updated on a regular basis.
Candidates for this position must ideally have experience in website design, maintenance and good graphics and art skills.
The two candidates for the position of Grad Ball Leads must be in either in the 5th year or intercalating between years 4 and 5 of the MBChB course and must not have necessarily sat on the MedSoc Committee for at least one full year before being able to apply for this position. This is a non-elected position and candidates will be appointed based on the strength of their application by a decision panel of well represented students and staff across the MBChB course. Roles & Responsibilities include:

  • Overseeing the organisation and planning of the Graduation Ball throughout the year
  • Identifying a suitable location for the event in advance and working with the President, Vice President and Treasurer to come up with an appropriate budget for the event.

Applications & Voting

Application Process

More information about the MedSoc committee and what we do can be found here. Once you've chosen a role, you can submit your application here.

If you are applying for an elected role, then you will need to sign into your Students' Union account using your UoM login details. Then, enter your account page, and click on "My Nominations" in the left-hand bar.

If you are applying for a non-elected role, then you can submit your application via the link above, without needing to log in.

Voting

Voting for the MedSoc elections will open on the 1st of May, and close at the 5pm on the 3rd May. You will be sent a link via email directing you to the Student Union System.

Key Dates

11th April - 23rd April: Application Open
24th April - 30th April: Campaigning
1st May - 3rd May: Voting!
5th May: Results
6th May - 7th May: Handover Committee

FAQ

That's great! First you'll need to pick a role - all of them are above. Once you've settled on one, then go here to nominate yourself. The process is slightly different if it's an elected or non-elected role, so be sure to read the details above.
Good question. Most people decide to campaign - Facebook pages, posters, or just going out and talking to people! However you decide to do it, remember there are certain rules you have to follow. You can find them all in this document.

If you do decide to campaign, then you must wait until the 24th April to do so.
Relax! Once you've submitted the application, it will be considered alongside the rest by a decision panel of well represented students and staff across the MBChB course. We will be in touch to let you know the outcome of the process.
Yes - these are set by the Students' Union to ensure a fair election. You can find them all in this document.
The Students' Union uses a voting system known as the Single Transferable Vote (STV). This allows you to rank the candidates in order of preference. There is also a Re-Open Nomination (RON) option, should you not wish to vote for any of the candidates.

This video explains how the votes are counted, if you're interested.
No problem - drop us an email at contact@manmedsoc.com, or message us via our Facebook page. We'll be happy to try answer your questions.